The principal objective of this Policy Statement is to ensure that all staff within Rauch Export-Import are aware of their responsibilities with regards to confidential information. Rauch Export-Import has a statutory duty to safeguard the Confidential Information it holds, from whatever source that is not in the public domain.
This policy applies to any Individual, Affiliate, Subsidiary, Company or Firm working within or for Rauch Export-Import. Without limitation, this includes all employees of Rauch Export-Import, workers, individuals on fixed term contracts, interim resource, secondees, volunteers, temporary and permanent contractors, agency workers, temporary administrative resource and/or any other third party service providers.
The principle underpinning this policy statement is that no individual or company working for or with Rauch Export-Import shall misuse any information or allow others to do so.
During the course of their work, many individuals working within or for Rauch Export-Import will often handle or be exposed to information which is deemed personal, sensitive or confidential, which may include but is not limited to; commercial, private investor, program or project development, national or international security.
It is a requirement that any individual, company and firm to which this Policy applies shall not at any time during the period they work for or provide services to Rauch Export-Import nor at any time after its termination, disclose confidential Information that is held or processed by Rauch Export-Import.
Further, information designated as confidential may not be discussed with anyone outside the organization and may be discussed within the organization only on a “need to know” basis. In addition, employees have a responsibility to avoid unnecessary disclosure of non-confidential internal information about the Company, its customers and suppliers.
Individuals, Subsidiaries, Affiliates or Companies working for or with Rauch Export-Import authorized to have access to confidential information may be required to sign special nondisclosure agreements and must treat the information as proprietary Company property for which they are personally responsible. Individuals, Subsidiaries, Affiliates or Companies working for or with Rauch Export-Import are prohibited from attempting to obtain confidential information for which they have not received authorization.
Individuals, Subsidiaries, Affiliates or Companies working for or with Rauch Export-Import should not discuss with the officers, directors or employees of competing organizations any topic that might give the impression of an illegal agreement in restraint of trade. These prohibited topics include pricing agreements, customer allocation and division of sales territories.
Individuals, Subsidiaries, Affiliates or Companies working for or with Rauch Export-Import often learn confidential or proprietary information about the Company or its customers. Company policy prohibits Directors, Employees and Legal Agents from disclosing or using confidential or proprietary information outside the Company or for personal gain, either during or after employment, without proper written Company authorization to do so. An unauthorized disclosure could be harmful to the Company or a customer or helpful to a competitor.
The Company also works with proprietary data of customers, suppliers and joint venture partners. This is an important trust and must be discharged with the greatest care for the Company to merit the continued confidence of its customers, suppliers and joint venture partners. No Director, Employee or Legal Agent shall disclose or use confidential or proprietary information outside the Company without Company authorization, nor shall any Director, Employee or Legal Agent disclose such information to other Employees except on a need-to-know basis.
Confidentiality should only be breached in exceptional circumstances and with appropriate justification and be fully documented.
All staff, any individual, company or firm working within or for Rauch Export-Import should ensure that the following principles are adhered to:
Individuals or companies working for or with Rauch Export-Import violating this policy will be subject to disciplinary action, up to and including termination and may be subject to legal action.